Avoca Public Library Board of Trustees Minutes for September 2025

AVOCA PUBLIC LIBRARY

Board of Trustees

Monday, September 8, 2025, at 6:00 P.M.

 

Present:
Kathy Denning, Becky Bahnfleth, Mary Beatty, Amy Pattee, Amy Parker, Gary Schultz, librarian Sebrina Lewis, city council liaison Diane Stamp. Attended by phone Denise Suedkamp.

Call to Order: Kathy Denning

Welcome new trustee Becky

Public Comments:
None

Secretary report :
The minutes of the August 11th 2025 meeting were approved. Motion by Becky 2^nd Amy Parker.

Financial Report:
Savings   MSB $4391.24    CD SCSB   no report $15,394.88     LPL Tony Hoegh  no change $ 139,804.13 PCCF Endowment Fund no report $182765.12   PCCF Library Fund no report $ 500,808.42   Memorial Fund $42527.67

Librarians Report:
1. September is Library card sign up month a campaign has been initiated at AHSTW.
2. Library Board Minutes Binder is on the website
3. Annual report is being compiled.
4. Storage area and loft are being cleaned and decluttered
5. Carpet cleaning has been completed and assessed to be in good shape for age and use.
6. Storywalk c has been removed by the cityworks department.
7. The wireless printer does not work for the public temporary measures of separate e.mail account will be used until new city contract for printing and new printer may resolve the problem.

Scheduled events at the Library:
Movie Monday 29 10:00 AM freewill donation for coffee and donuts.
Storytime Programs every Wednesday at 10:30 AM & Daycare outreach.
Friday Club at 1:00
Book clubs 2x
League of Human Dignity 2^nd Monday 1-3:00
Author visit -Edie Goodwin September 10th 5:30-6:30
Food Triva Night September 12th 7:00-9:00
Flu shot clinic-Myrtue Public Health- September 24th 7:30 AM-9:00 AM.
Library Card signup at the Farmer’s Market September 24th 5-7:00.
AHSTW STEM fest October 7th 5:30

Old Business: 
1. Strategic Planning nothing new to report
2. Trustee handbook can be viewed at https://www.statelibraryofiowa.org/ld/c-d/continuing-ed/conted-ials/archives-webinar 
3. City Budget amendments library request Building fund $2000 increase to cover new ac cost and $2500 for Hoopla should be approved in October. Library landscaping with landscaping company or landscaping architect will be discussed at a future meeting.

New business:
1. Moved and seconded by Gary and Amy Parker to approve the bills and hours as signed by Gary and Amy.
2. $1434.70 gift and memorial to library $ 1414.70 from Marcella Caughell endowment fund and $20 form a book club member
3. Hoopla discussion on maximum check out per month left at three.
4. Library Board positions volunteered and coerced: 2year term until 2027 President Kathy Denning, Vice President Amy Pattee, Secretary Denise Suedkamp, Memorial fund Amy Parker. Meeting day and time discussion resulted in keeping it the same 2^nd Monday of the month at 6:00PM.
5. City council update
     A. elections  for city council  entry due 18^th  
     B. City Law enforcement arrangements are still being worked out.
     C. AVCC progress completion expected spring 2026 Safety Building Fire Station completion end of 2025

Trustee Comments:
Next meeting Monday October 13, 2025 at 6 pm

Move to adjourn Amy Parker; second Becky.