Avoca Public Library Board of Trustees Minutes for August 2025
AVOCA PUBLIC LIBRARY
Board of Trustees
Monday, August 11, 2025, at 6:00 P.M.
Call to Order: Kathy
Present: Kathy, Amy Pattee, Denise, Gary, Sabrina, Diane Absent: Amy Parker, Mary
Public Comments: None
Secretary’s Report: Motion to approve minutes by Denise, Second by Amy, Motion passed
Financial Report: Memorial Fund -$41, 333.79 CD not yet due LPL-$139,804.13
PCCF 1-$191,784.26 PCCF 2-$500,808.42 Savings-$4,196.24 (to go back to city end of fiscal year)
Librarian’s Report:
1. Summer Reading Wrap Up-good participation/136 Bingo cards returned/24 kids completed the track for a medal. June & July had 37 programs with 661 attendees
2. Inter-Library Loan Update-AEA first drop off and pick up, there will be a lag until caught up
3. Mometrix-new state test prep-will get more info on tests & relay to school, library website & city newsletter
4. Teen Volunteer was very helpful this summer (Charlotte Parker)
5. D&D at the Library-13 participants
6. Mario Kart Tournament-24 participants
7. Stat Spreadsheet changed will go to City Council meeting
8. Credit Card Update-has been replaced
9. IPIB Training Requirement for new board members (new board members within 90 days)
10. FY26 Budget -reviewed
11. Training Class: Strategic Planning Essentials for Library Boards
Scheduled dates:
Story time Programs every Wed. at 10:30 & Daycare Outreach
Friday Club at 1:00
Book clubs x2
League of Human Dignity – 2nd Monday 1-3:00
Movie Monday – 16 attended in July, August 25th at 10:00
Labor Day-Library Closed-September 1st
Author Visit-September 10th 5:30-6:30-Edie Goodwin-Christian Fiction book
Trivia Night-September 12th 7:00-9:00 FOOD theme
Flu Shot Clinic–Myrtue Public Health-September 24th 7:30-9:00am-drive thru
Old Business:
1. Strategic Plan comments
New Business:
1. Sign bills & hours- motion to approve by Amy, Gary 2nd, motion passed
2. Gifts & Memorials - $0/Costco Ice Cream Cart purchase entertained by Sabrina-motion by Denise to use Memorial funds, Amy 2nd, motion passed
3. City Budget Amendment in September-handout reviewed and discussion ensued. Motion by Denise to Increase budget allowance to $7000 and Increase book budget to $12500, Amy 2nd, motion passed. Also will need a wireless printer.
4. Library Board Application-Motion to approve applicant by Denise, 2nd by Amy, motion passed.
5. Library Landscaping-Would like to improve the landscaping around the building, will check with Mike Jorgensen to see if he does that kind of thing, use Vision Board ideas, could use Memorial money?
6. Storywalk©-Current displays are damaged and hard to use, not sure how many people are using in its current placement. Motion to remove by Denise, 2nd by Amy, opposed Gary, motion carried. Will revisit a more user friendly/permanent display format and consider placing in the park for better use.
7. City Council updates – Diane Stamp liaison-projects are coming along in regards to FireHall and Legion, both are ahead of schedule.
Trustee Comments:
Next Meeting: Mon., September 8, 2025, at 6 p.m.
Adjourn: Motion to adjourn Denise, 2nd Kathy, meeting adjourned.